![]() The IRS has established qualifying criteria required for travel expenses to be reimbursed to employees on a tax-free basis, as outlined in OSU’s Accountable Plan:Ī) Expenses must have a business purpose.ī) Expenses must be adequately accounted for within a reasonable period of time, defined as no later than 60 days after the completion of business travel.Ĭ) Any excess reimbursement or cash advance must be settled in full within 60 days of the completion of the trip.Ģ.2.1. OSU’s travel policy must comply with all IRS travel rules and regulations. ![]() All travelers at OSU, as well as budget authorities, managers and supervisors who are responsible for approving or processing travel expenses, should be informed and understand this rule. All faculty, staff, students, official volunteers and guests who travel on official university business must comply with OSU travel policies and procedures. OSU’s travel policy is subject to applicable statutes, regulations, bargaining agreements and contracts. This policy provides guidelines for allowable expenses associated with official university travel.ġ.3. Oregon State University travelers may incur allowable expenses while traveling on official university business.ġ.2. * This information replaces all prior policies related to Travel (FIS 411 Travel, FIS 102-08 Travel Paid by Outside Source, FIS 407-08 Travel Advances, FIS 410-21 Conference Expenses, FIS 410-29 Meals on One Day Trips & university policy for Air Travel)ġ.1.
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